Workshop proposal submission: December 30, 2018 (via email)
Notification of workshop acceptance: January 20, 2019
Accepted Workshop Deadlines
Camera-ready version due: June 1, 2019
Author registration deadline: June 1, 2019
Summary by workshop chairs: June 8, 2019
Workshop papers submission: no later than April 25, 2019
Notification to authors: May 10, 2019
Notification of acceptance or rejection for the papers of the main conference is May 10, 2019. All workshops are expected to have a submission deadline no later than April 25, 2019.
Accepted workshops will be held between July 15 and 17, 2019.
Detailed Instructions for Workshop Proposals
The proposal (length up to 1’000 words) should cover the following topics:
- Workshop title, duration (1/2 day, 1 day or 2 days), and workshop type (paper-oriented or discussion-oriented).
- The organisers (PC chairs, additional organisers present at the workshop or are otherwise involved, including people responsible for web presence and communication). Please include names, addresses, affiliations, and indicate the main responsible person. The submission should include a one-paragraph (up to 10 lines) short CV for each organiser, describing relevant qualifications and experience.
- Purpose: What are the main goals of the workshop? Please list the workshop topics. How does the focus of the workshop differ from and complement the main conference?
- Organisation of the workshop: How do you plan to organise the workshop in terms of type of sessions, etc. Mention if you plan to have a keynote (please note that the conference organisation will not cover fees, travel expenses, accommodation nor registration cost). Please mention if you require any special requirement regarding infrastructure and room layout.
- Proceedings: If a workshop aims to have proceedings, there are two options:
— Be part of the Workshop volume in the IEEE proceedings, which requires thorough reviewing from the workshops.
— Be part of the CEUR on-line proceedings.
For the former, it is required that the workshops use the same date for the camera-ready version of accepted papers.
For the latter, the default is for CBI to have one integrated CEUR proceedings for workshops. We could imagine that workshop would prefer their own proceedings. However, as CEUR puts requirements on the minimum size of online proceedings, we can only allow this for a CBI workshop, if the “remaining” workshops (in the regular online proceedings) have enough volume by themselves.
In any case, the online proceedings will have to include an explicit reference (in the title) to the CBI conference.
- Tentative list of PC members.
- An estimation of the number of papers you are expecting to be submitted and the number of attendees at the workshop. If applicable, please provide information on previous editions of the workshop (this should include number of submission, number of accepted papers, number of attendance, etc.).
- Short information about your publicity plans for the workshop to increase submission and making it highly visible.
- Draft of the Call for Paper (1 page PDF as appendix to the above information).
- Indicate if the workshop wants to be considered as a target for rejected-but-not-too-bad papers from the main conference.
- The co-location with CBI 2019 must be made explicit in the title of the proceedings.
- Specify how the contributions will be published and how you make them available to attendees (especially if you require some support from the conference organisation).
Responsibilities of Workshop Organisers
The organiser(s) of approved workshops will be responsible
- for advertising their workshop,
- for eliciting high quality submissions,
- for organising and overviewing the reviewing process of workshop submissions,
- for the collection of the camera-ready copies of accepted papers,
- and to provide a summary of the event to the CBI 2019 organisers.
Organisers (including co-organisers) are expected to attend their workshop.
All workshop participants are expected to register for the main conference. One free workshop registration will be granted if more than 10 people are registered for the workshop. Local organisation support (registration, badges, refreshments, beamers, screens, etc.) will be provided by the CBI 2019 organisers. A joint advertisement of workshops on the CBI 2019 website and in general e-mailings will be made by the CBI 2019 organisers.
Submission by Workshop Organisers
Paper-oriented workshop organisers should not submit to their own workshops. However, if there is more than one workshop organiser, at least one workshop organiser should not submit. This workshop organiser then should lead and guide the workshop paper review and selection process.
Cancellation and Merging of Workshops
If there are several workshop proposals focusing on similar topics, the workshop chair might suggest merging workshops. Accepted paper-oriented workshops with less than 10 submissions may be cancelled by the workshop chair, or the workshop chair might suggest to merge with another workshop to avoid a cancellation. The merge will be done (if at all) before the submitted papers are evaluated. If less than 6 papers are accepted for a paper-oriented workshop, the workshop could also be cancelled or requested to merge with another paper-oriented workshop to avoid cancellation. Also, please note that a workshop (paper-oriented or discussion-based) may be cancelled if the number of registrations is less than 5.